MyDriveTime is about getting your admin done with the least amount of hassle. This keeps you sane, organised and takes away the pain come year end tax return time. Keeping on top of your lessons records is vital to this.
There are three ways to access lesson records:
New lesson bookings are created via the Diary page. View the Creating a Lesson page for details on how to do this.
The Lesson Details page consists of seven tabs containing information and options to help you.
This tab displays the booking details, logistics and outcome for this lesson.
Select the type of lesson you're delivering from the list of options available.
Pick Up & Drop Off locations
Selecting Pick Up and Drop Off locations are optional. To learn more about changing the options available in this list, visit the Locations tab on the Setting up your lists page.
Setting whether this lesson was delivered or cancelled is required before you can complete the record. The following happens depending on which option you select:
Summarise the lesson here, including notes on what you plan to cover next time. The description you enter here is then available to view on the Previous Lesson tab on the subsequent lesson record to help remind you what happened.
Lesson Record Status
MyDriveTime uses a traffic-light system to help you manage your lesson records. The aim is to set a lesson record to Completed once you're satisfied that you've finished updating it, following a lesson. There are three states:
Note: The Hours Delivered and Hours Available totals displayed for a student are based on COMPLETED lessons only. Updating your records as soon as possible following a lesson will help to ensure these figures are correct.
Provides quick access to your student's profile information for viewing and updating.
Further information on working with student information can be found on the Profile tab of the Working with student information page.
Provides quick access to the Lesson Summary you entered at the end of your last lesson with this student. It also shows the date and time elapsed since your last lesson.
Note: If no lesson summary was entered on the previous lesson record, it will be blank, so it's important to keep up to date with your past lessons to ensure this information is available to you for future lessons.
Update your student's progress as part of your lesson updates. Each discipline is rated using stars to indicate proficiency, with a key placed at the top of the page.
Updating a discipline
Changing your syllabus
When you add a new student, your syllabus is 'stamped' onto their record and cannot be changed.
View the Customising your teaching syllabus to learn more about tailoring it to the way you teach.
Sometimes, you'll receive money from a pupil during a lesson. This tab provides a quick way to register that income into MyDriveTime without having to leave the Lesson record.
Adding a transaction
Note: Transactions are not linked to the lesson record - the ability to add a transaction during your post-lesson processing is there for convenience only. This means you can add any type of transaction by changing the preset field entries. The transaction is added when the lesson record is closed.
Provides a snapshot summary of your student's account and recent activity. Particularly useful if you're asked for an update during a pick up or drop off.
At the top of this tab is a set of tiles providing an instant summary of the hours purchased and delivered.
Here is how each value is calculated:
Beneath the summary is a list containing the most recent 10 activities for this student, including transactions logged and lessons delivered.
Note: Depending on the size of the display you're using to view this page, some columns made be hidden.
Note: Unless you have set this lesson record to Completed then saved it, the information displayed here will not include this lesson. Checking the latest record in the Recent activity will show the latest information on which these figures are based.
If you would like to delete a lesson record, click/tap on the Delete Lesson tab. Full instructions on the implications of deleting a record are provided on the tab.
To delete the record, click/tap on the Yes, delete this lesson button.
There are two tasks required to account for a lesson you deliver without payment:
Task 1: Complete the lesson record
This adds the lesson duration to the Hours Delivered total and reduces the Hours Available total for the student. If this was the first hour you had delivered, your student's financial summary would look like this:
Task 2: Credit your student's account
As you can see above, recording the lesson only makes the figures look wrong. It seems like the student owes you for one hour's tuition. To accommodate for this, we need to credit the student's account as follows:
You have now added time to the student's Hours Credited, which balances up the Hours Available total. The above example would now look like this:
If a student has already paid you for their lesson, there is no need to add a further transaction when completing your post-lesson update. Completing the lesson record will add the lesson duration to the Hours Delivered value, which will reduce the number of Hours Available that remain.